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Sample Company e-mail policy
This policy provides
guidelines for you on how we review company e-mail. And, while we respect
our employee’s right to their privacy, we are concerned about
work-related use of company provided tools.
We have installed the
e-mail system to facilitate company business communications. Employees
must be aware that all e-mail is company property and we reserve the
right to review any and all communications through our systems. All
employee passwords and other security measures must be disclosed to designated
management personnel. You should not assume that your e-mail messages are
confidential, as they are not. The Company, without your approval or
consent, may disclose the contents of any e-mail message.
We have provided
e-mail to you for company business and to assist you in performing your
job with us. Incidental and occasional personal use of e-mail is
permitted, but these messages will be treated as any other on our system.
You may not use our
e-mail system for soliciting religious or other personal causes. You may
not use the company e-mail system to download any file larger than 300 kb
without prior approval of the company designated manager. You may not use
the e-mail system for non-job related solicitations.
Do not use our e-mail
system to receive or send messages that might be offensive or insulting
to other persons. For instance, you may not receive or send e-mail
messages that contain sexually explicit text or pictures, that contain
racial slurs, or that can be construed as
harassment of another.
If we discover that
you are misusing our e-mail system you will be subject to disciplinary
action up to and including termination of your employment.
This is a sample policy! Do
not use without legal counsel. Any
specific policy for your company should be drafted with the assistance of
counsel to make sure legal requirements are met.
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